Use Workspace overview for structure of your projects

Workspace overview doesn’t limit your creativity or thought processes

A workspace overview is a brainstorming tool that helps you to take notes and explore and visualize ideas. It starts with a central idea, topic, theme, or event, with lots of other ideas and topics branching off it. The result is a map of your ideas and how they are connected to each other, allowing you to get everything out of your head and transfer it onto your computer screen.

Why is the workspace overview necessary for your work?

When creating a new project, you can jot down notes and ideas as they come to you. You don’t have to hold ideas or think in a certain order, as you might do when making lists, for example. Mind maps work in the same way that our brain thinks. So you can create a new branch for a new idea, add additional detail to a branch, and draw connections between different branches. It doesn’t matter what order you do these things in, so it doesn’t matter if you forget something – you can just add it in if you think of it later.

A workspace overview starts with the general topic or project as the center point, and then becomes more specific and detailed the more it branches out. The last branch of the workspace overview contains individual tasks. These tasks are automatically transferred to the task list under the structure and to the other workspace tool – to the Timeline, so you can keep working with them.

TIP #1: In LogicalPlan, you can work with accurate task date later

Unsure of how your project will run overtime? In the Timeline tool, there is a column called BACKLOG. All the tasks from the workspace overview without the exact date of elaboration are automatically transferred to the BACKLOG. In the Timeline tool, you can then transfer the tasks to a timeline – quickly and easily with drag and drop. See how it works in practice! You can find more about BACKLOG in the article about the Timeline tool.

A workspace overview” is a tool that is divided between two parts. One part is the creation of the project structure, and the other is the task list.

The project structure

At the top, you create a project structure that you can change at any time. You can modify the structure in various ways for a better overview. When you click on a group, you can work with it in more detail. To make the visual structure of the project as clear as possible, you can move groups from the right side to the left side – watch the video.


At the bottom, you can create tasks within each task group. You can name the tasks, assign the responsible person and set the deadline. You have the option to set up custom columns too. The number of unfinished tasks is displayed in the structure of the project – watch the video.

TIP #2: How can you use the custom columns?

If you need a client’s consent, for example, there is nothing easier than creating your own custom column type selecting the “STATUS” option and called it “APPROVED BY CLIENT” for example. Set your job label options and last fill in the real data for each task. It’s easy!

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